Purchasing
Purchasing is designed to help businesses control purchases and receivings.

New purchase requests (unapproved PO's) are entered with system-assigned or user-entered PO numbers. You can optionally print PO forms when you post.

CounterPoint automatically updates on-order quantities for items. New vendors and items may be added on-the-fly.

During receiving, PO's may be retrieved by PO number, vendor, or other keyword fields. A PO may be received in full with minimal data entry, or

only selected lines may be received. Unreceived goods can be backordered or cancelled. You can also add additional lines to a PO.

Merchandise that arrives without a PO may be entered on-the-fly during receiving.

To simplify reorders, existing PO's may be copied or reissued.

An item may have unlimited vendors, each with its own cost and purchasing unit. Costs and quantities may be entered on a PO and printed on forms. Vendor items are automatically defined as part of normal Inventory and Purchasing usage.

With the Serial Numbers Option, serial numbers may be specified during receiving.

You can also use Quick Receivings to enter and receive inventory in a single step.

Automatic Purchasing

CounterPoint's Purchasing Advice can automatically calculate and create restocking orders.

The suggested order amount reflects current inventory levels, commitments, backorders, in-transit merchandise, open PO's, desired stocking levels, vendor multiples, and/or vendor minimum order requirements.

Reorder quantities may be calculated using one of two methods:

• Min/max—Orders an item up to its desired maximum stocking level when it falls to or below its minimum (reorder) level.
• Replenishment—Orders enough of an item to replace what was sold during a specified time period and allows entry of a factor so you can order, for example, 20% more or 5% less.

For multi-location purchasing, Purchasing Advice can generate allocated (multi-location) PO's. Alternatively, you can generate multiple PO's for a group of locations.